Meeting
AGENDA  
BOARD OF PUBLIC WORKS  
October 14, 2022  
10:00 AM  
  Edward R. Roybal BPW Session Room
  Room 350 City Hall
  200 North Spring Street
  Los Angeles, California 90012
Members: Aura Garcia, President
  M. Teresa Villegas, Vice President
  Dr. Michael R. Davis, President, Pro-Tem
  Vahid Khorsand
  Susana Reyes
(Dr. Fernando Campos, Executive Officer 213-978-0261)

Agendas, minutes, and other board meeting related documents are available online at the BPW website at http://bpw.lacity.org or via link below.
Click here for the entire agenda packet / documents
BPW meetings can be listened to by dialing:
213-621-CITY (Metro), 818-904-9450 (Valley),
310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or
Live audio online at https://www.lacity.org/government/follow-meetings/board-public-works-meetings
As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.
INTERPRETATION AND TRANSLATION REQUESTS
Language translation and interpretation may be provided upon requests. To ensure availability, requests need to be submitted to the BPW Secretariat Office at least three working days before the meeting by dialing (213) 978-0262 or emailing: [email protected]. La traduccion del lenguaje puede ser proporcionada bajo solicitud. Para asegurar la disponibilidad, la solicitud puede ser sometida al BPW Oficina del Secretario por lo menos tres dias laborables antes del dia de sesion llamada al (213) 978-0262 o enviando un correo electronico a: [email protected].
Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between the hours of 8:00 a.m. and 4:00 p.m.
PUBLIC INPUT AT BOARD MEETINGS:
An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period.
The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to two (2) minutes per person for a cumulative total of up to ten (10) minutes.
In conformity with the Governor's Executive Order N-29-20 (March 17, 2020) and due to concerns over COVID-19, the Board meeting will be conducted entirely telephonically.
Members of the public who wish to offer public comment to the Board should submit written comments via Google form at https://bit.ly/DPWCommentForm or call 1 669 254 5252 and use Meeting ID No. 161 637 1032. Press # again when prompted for participant ID.
Please click the link below to join the webinar:
https://www.zoomgov.com/j/1616371032
VOTING AND DISPOSITION OF ITEMS
Items require a majority vote of the entire membership of the Board (3 votes) for approval.
Any member of the Board may move to "reconsider" any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to "reconsider" shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.
The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the adjournment of the regular Board meeting following the date of the Board action. A motion to send an item "forthwith", if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.
NOTICE TO PAID REPRESENTATIVES:
If you are compensated to monitor, attend, or speak at this meeting, City law may require you to register as a lobbyist and report your activity. See Los Angeles Municipal Code 48.01 et seq. More information is available at ethics.lacity.org/lobbying. For assistance, please contact the Ethics Commission at (213) 978-1960 or [email protected].

GENERAL PUBLIC COMMENTS

Board will hear public testimony on non-agenda items under the Board's jurisdiction.

NEIGHBORHOOD COUNCIL COMMENTS

Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).

APPROVAL OF MINUTES
WEDNESDAY, SEPTEMBER 28, 2022
PRESENTATION



Certificate of Recognition
Michael Simpson, PR Environmental Engineer, Division Manager, Bureau of Sanitation
 

AGENDA ITEM(S)

BUREAU OF ENGINEERING
(1)
BPW-2022-0675
CD ALL 

DESIGNATED ADMINISTRATIVE AGENCY OF THE PUBLIC WAY RESERVATION SYSTEM

Recommending the Board:

  1. ACKNOWLEDGE that the Board serves as the Designated Administrative Agency of the Public Way Reservation System (PWRS), and shall thereby promulgate rules, protocols, procedures, and exemptions for the implementation and enforcement of Ordinance No. 186,854; and
     
  2. ADOPT the PWRS rules as established under the Los Angeles Municipal Code (LAMC) Section 62.61, with no additional exceptions or rules at this time.

(C.F. 17-0988)

 
BUREAU OF STREET SERVICES
(2)
BPW-2022-0676
CD ALL 

TASK ORDER SOLICITATION (TOS) NO. 702A AND 702B – TETRA TECH, INC. AND MGE ENGINEERING, INC. – PRE-QUALIFIED ON-CALL BRIDGE/CIVIL ENGINEERING AND OTHER DESIGN AND SUPPORT SERVICES CONSULTANTS LIST

Recommending the Board:

  1. AUTHORIZE the Bureau of Street Services Director to issue the TOS to Tetra Tech, Inc., from the Pre-Qualified On-Call (PQOC) Consultant List to provide design and engineering support services for Civil Engineering and Design Support for the Bureau of Street Services Programs, as stated in the TOS No. 702A, with a budget authority of $1,254,334, which includes contingency and as-needed construction management services; and
     
  2. AUTHORIZE the Bureau of Street Services Director to issue the TOS to MGE Engineering, Inc., from the PQOC Consultant List to provide design and engineering support services for Civil Engineering and Design Support for the Bureau of Street Services, as stated in TOS No. 702B, with a budget authority of $1,438,027.91, which includes contingency and as-needed construction management services.

(W.O. M0016541, M0A16606, C-134484, C-134469)

 
EXECUTIVE OFFICES
(3)
BPW-2022-0650
ADVISEMENT #1
CD 4, 5, 7, 11, 12 


PUBLIC WORKS TRUST FUND NO. 834 – OAK TREE DEPOSITS FUNDING RELOCATION

Recommending the Board:

  1. APPROVE AND FORWARD this report to the City Council and Mayor, with the recommendation that the City Council, subject to the concurrence of the Mayor, to concur with the finding and determination that a reasonable relationship (Nexus) exists for funds in the amount of $666,926.68 within the Public Works Trust Fund (PWTF) Fund 834, Oak Tree Revenue Source Account (RSC 57 4211) when said funds are used for the procurement, planting, and watering of 154 Oak Trees;
     
  2. FIND that (a) the proposed use of fund deposits in the amount of $666,926.68 when originally collected and received were based on ordinances, policies, and/or codes pre-established by the City to have a "relationship" between the purpose and intended use, and (b) it is in the City's best interest to implement various Public Works projects and services based on this pre-established "relationship" to serve as a public good;
     
  3. DETERMINE that a Nexus exists and is supported for deposits between the deposit's original purpose/location and use of said funds inasmuch as $664,032.68 represents available deposits/fees collected post-1989 to fund public works projects and services based on the original deposit/fee intent and nexus to the specified or non-specified project type and location (boundary), and $2,894 represents available deposits/fees collected pre-1989 to fund Public Works projects and services, which the latter has greater fund use flexibility (no restriction);
     
  4. AUTHORIZE the Board of Public Works, Director of Accounting to transfer $362,183.28 from available funds within the Public Works Trust Fund No. 834, Dept. 50, RSC 574211 Oak Tree Deposit to the General Fund 100, Dept. 86 for the procurement, planting, and the first year of watering of 154 Oak Trees and increase appropriation account authority, as follows:

     
    Account No. Title Amount
    001090 Salaries, Overtime $288,183.28
    003040 Contractual Services $29,000
    006020 Operating Supplies $45,000
      TOTAL: $362,183.28

     
  5. AUTHORIZE the Board of Public Works, Director of Accounting to transfer $304,743.40 from available funds within the Public Works Trust Fund No.834, Dept. 50, RSC 574211 Oak Tree Deposits to the Street Services Transaction Fund No. 64C, Dept.50, RSC 5188 Miscellaneous Revenue for the watering of the Oak trees over four years after they have been planted; and
     
  6. AUTHORIZE the Executive Officer of the Board of Public Works to make technical corrections as may be necessary to carry out the purpose and intent of this report and forward requests to the Controller and/or City Administrative Officer as-needed.

(CONTINUED FROM FRIDAY, OCTOBER 7, 2022)

 
JOINT REPORT(S)
(4)
BPW-2022-0677
BSL + BCA
CD 4, 5, 7, 14 


CONTRACT AWARD – STREET LIGHTING CONDUIT ONLY PROJECT UNIT 11 HIGH VOLTAGE CONVERSION FISCAL YEAR 2021-2022

Recommending the Board:

  1. DECLARE Servitek Electric Inc. (Servitek), the first low bidder, to be the lowest responsive, responsible bidder, and award them a contract for this project for $1,577,100;
     
  2. FORWARD a copy of this report to the affected Council District Offices, and
     
  3. AUTHORIZE the President or two Board of Public Works members to execute the contract for this project upon approval of all required documents by the City Attorney.

(W.O. L2249457)

 
MOTION(S)
(5)
BPW-2022-0678


FINDING TO CONTINUE TELECONFERENCE MEETINGS PURSUANT TO ASSEMBLY BILL (AB) 361

Recommending the Board:

  1. ADOPT the finding and determination in accordance with AB 361 Section 3(e)(3) that, while the state of emergency due to the COVID-19 pandemic, as originally proclaimed by the Governor on March 4, 2020, remains active and/or state or local officials have imposed or recommended measures to promote social distancing, this legislative body has reconsidered the circumstances of the state of emergency and that the state of emergency continues to directly impact the ability of the members to meet safely in person and/or state or local officials continue to impose or recommend measures to promote social distancing.
 
ADMINISTRATIVE ITEM(S)
(6)
BPW-2022-0679
CD ALL 

The Mayor has approved and authorized the Board of Public Works to execute the agreement with Los Angeles County to provide community outreach and engagement for the City’s Urban Forest Management Plan.

 

(7)
BPW-2022-0680
CD ALL 

The Mayor has approved and authorized the Board of Public Works, on behalf of the Bureau of Street Services and the Bureau of Contract Administration, to execute the proposed contract with the Los Angeles Community College District for professional education for Bureau of Street Services employees.

 

(8)
BPW-2022-0681
CD 7 

The Mayor has approved and authorized the Board of Public Works, on behalf of the Bureau of Sanitation, to execute Amendment No. 1 to the second Memorandum of Understanding with Discovery Cube Los Angeles to develop, promote, and assist with the Bureau of Sanitation’s environmental events and programs.

 

COMMUNICATIONS
(9)
BPW-2022-0682


RELEASE OF STOP NOTICE – CALMEX ENGINEERING, INC.

Calmex Engineering, Inc. is transmitting a Release of Stop Notice in the amount of $53,456.82, for asphalt paving in connection with the Soto Street Bridge Over Valley Boulevard & Union Pacific Railroad.  The primary contractor is Pulice Construction, Inc.
 
(C-131879, Communication No. 122560 – Filed on October 6, 2022)

 
ORAL REPORT(S)
(10)
BPW-2022-0683


Status Update on Major Upcoming Street Improvement Projects
- Bureau of Street Services
 


 
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